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Fixed Assets    
Fixed Assets
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An Integrated Fund Accounting Solution
Features Include:
Manage Both Inventory And Capitalized Assets
  • System provides for managing both Capitalized Assets as well as valuable inventory items without having to set up a special definition.
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    Critical Descriptive Information
  • Set up a location hierarchy that includes: Location, Building, Room and Person Responsible.
  • Identify and classify your assets through the use of Tag, Item Class, Type Class, Organization, Description, Remarks, and Asset Status. Record: Quantity, Unit Cost, Total Cost, Date Acquired, Replacement Value, Salvage Value, Useful Life, Depreciation Method, and Disposal Date.
  • System Calculates adjusted 1st year depreciation, Annual Depreciation and Total Depreciation.
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    Critical Accounting Information
  • Set up all associated accounting entries over the life of the asset: Acquisition Accounting, Depreciation, Transfers, and Disposal.
  • Accounting System supplies acquisition accounting from the claim invoice upon entry of Vendor Code
  • Set up Depreciation accounting one time to automatically generate each year of depreciation entries and history
  • Record Transfer Accounting to move the asset to a new fixed asset account
  • Enter Disposal account line to complete the assets useful life
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    Automatically Generates Accounting Entries
  • All accounting entries are journalized by the fixed asset system. The Journal Voucher is sent to the accounting system and posted to the ledgers at your convenience.
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    Replacement Values
  • Automatically update replacement values once a year for insurance purposes. System uses the most current years CPI index. CPI index is updated in the Asset system once a year as soon as it is available.
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    Digital Photo Of Asset Or Inventory Item
  • Work directly from each record to easily import digital photographs of your assets and inventory items. The photograph is available for instant viewing each time the asset record is accessed.
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    Easily Generate A List Of Assets And Inventory Items Not In The Fixed Asset System
  • Asset System looks at Accounting System claims to find assets or inventory. Any items in a claim marked as inventory or are coded with a “capitalized” expenditure object are included. This simplifies entry and paperwork for the fixed asset clerk. Once these items are added as a fixed asset record and acquisition accounting is recorded they will no longer appear in the list.
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    Report Features in Fixed Assets
    There are a variety of Built-in reports and report variations. A few examples include:
  • Assets by Tag
  • Assets by Physical Location
  • Assets by Person Responsible
  • Assets by Item Class
  • Assets by Organization
  • Assets by Type Class
  • Summary by Asset Fund Group
  • Detail by Asset Fund Group
  • Depreciation Accounting by Tag
  • Summary by Method Acquired
  • Disposed Assets
  • Acquisition History by Fund, Account, Object
  • Depreciation Accounting by Tag
  • Depreciation Accounting by Fund, Account, Object
  • Depreciated Value by Location
  • Depreciated Value by Type Class
  • Depreciated Value by Asset Fund Group
  • Insurance Detail by Location
  • Insurance Detail by Type Class
  • Reports can be printed to screen for preview, directly to printer, to a file or to email
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