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Accounts Receivable
for Schools |
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A Proven Integrated Fund Accounting Solution. Hundreds of small governments, schools, and utilities from coast to coast rely on Black Mountain for reliable, Windows-based accounting software. Our helpful, knowledgeable support staff understand the challenges of your job.
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Invoice Preparation – Create different types of Invoices such as Internal and External Billing types. Also has a feature to set up Recurring Invoices.
Statement Preparation – A monthly statement can be generated which includes all invoices prepared for the month.
Project Accounting – manage expenditures, revenues, and balance sheets (across funds if necessary) by using a project account code.
Maintain Customer Information – Detailed information can be maintained on customers. Customers can be grouped for reporting purposes and invoice preparation.
Receipt Against Invoices – Receipting is quick. A list of available invoices pops up and the user simply chooses the correct invoice. Receipting can be integrated with our Cash Receipting Module.
Recurring Invoices – Any invoice can be set to recur monthly.
Full Integration – Billing and Receipt entries create journal vouchers that can automatically be sent to Accounting 2.0 to update receivables, revenues, expenditure reimbursements and cash.
Document Editing and Cancellation – A one-step process. No manual journal vouchers required. The accounting entries are automatically reversed. Editing and reposting is simple.
Create Product or Service Templates – To speed up invoice entry you can select templates that have per unit calculations built in.
Ambulance Billing – Set up information related to Ambulance services such as referring Physician ID numbers, etc. to quickly generate these specialized bills.
Insurance Invoices – Access Insurance Form screen directly from the main invoice screen. The Insurance information can print directly to the HCFA 1500 form.
Security – Each application provides multiple levels of security to control access to the software functions. Allow access to all functions or limit to specific menus, fields and commands.
Credit Invoicing – Credit invoicing is accomplished by creating a credit document for a customer. When the customer is invoiced, an option appears to apply the credit automatically until the entire credit amount is applied.
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Report Features in Accounts Receivable |
| There are many Built-in reports and report variations. A few examples are: |
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Invoice Listing-Receipt Cross Reference
Receipt Listing-Invoice Cross Reference
Document Listing
Accounts Receivable Ledger
Aged Outstanding Receivables
Product/Service Detail
Product/Service Summary
Customer Detail
Customer Summary
Invoice Accounting Detail
Receipt Accounting Detail
Reports can be printed to screen for preview, directly to printer, to a file or to e-mail
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Local Government