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Accounting
Accounting for Local Governments Printable PDF       
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Hundreds of small governments, schools, and utilities from coast to coast rely on Black Mountain for reliable, Windows-based accounting software. Our helpful, knowledgeable support staff understand the challenges of your job.
Features Include:
  • Full Fund Accounting – with a double-entry system based on your personalized Chart of Accounts.
  • Multiple Accounting Periods – Allows multiple periods to be open at one time (including at fiscal year end) to facilitate balancing and closing while still getting your current transactions completed. A 13th month is available for year end adjustments.
  • Ledgers updated immediately – Documents are posted when created providing accurate reports for any time period.
  • Balanced Accounting Entries – One-sided entries cannot be posted. The system requires that there is an appropriate offset to each accounting entry. Except for Journal Vouchers all transactions will supply correct offset accounting.
  • Full Integration – All other modules that generate accounting entries are integrated with Accounting. There are never manual Journal entries needed for transactions created in one of our applications.
  • Document Editing and Cancellation – A one-step process. No manual journal vouchers required. The accounting entries are automatically reversed. Editing and reposting is simple.
  • Vendor and Other On Line Queries – Quick look-ups for vendor claim history, revenue and expenditure budgets through query screens.
  • Purchase Orders – Full encumbrance accounting, E-mail or directly fax PO to vendor. Automatically generates appropriate accounting if PO crosses fiscal year.
  • Recurring Documents – Any transaction can be set as recurring on a monthly, quarterly or annual basis.
  • Interest Allocation – Distribution can be preset. All you have to do is enter the total interest amount and post. The system will allocate the interest to the appropriate line items.
  • Project Accounting – Manage expenditures, revenues, and balance sheets (across funds if necessary) by using a project account code. Manage a grant across fiscal years by setting begin and end date and grant amount.
  • Direct Document Scanning – For Example: selecting the scan button on the claim entry form automatically scans and attaches invoice images to the claim record for instant viewing. Scanning is available for many kinds of system records – Journal Vouchers, Cash receipts, Claims, Vendor, etc.
  • Budget Revisions – During the fiscal year increase or decrease budget amounts with full tracking.
  • Security – Each application provides multiple levels of security to control access to the software functions. Allow access to all functions or limit to specific menus, fields and commands.
  • Fiscal Year Beginning – Create Expenditure, Revenue and balance sheet line items in minutes.
  • Change Codes – A mass code change function used to correct line items where a fund (or other account) code is used inappropriately. Eliminates creating new line items with the new account and then having to JV all accounting entries.
  • Merge Vendor Records – If a duplicate vendor record is set up and used it can be merged with the original vendor record.
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    Report Features in Accounting
    There are hundreds of Built-in reports and report variations. A few examples are:
  • Claim Form Printing capability, Claim Approval List, Claim Detail reports by Vendor, Claim number, or by date
  • Expenditure and Revenue Budget vs. Actual Reports – Available Summarized or detailed
  • Cash Receipt Detail Reports by Fund or Receipt number
  • Cash/Bank Reconciliation Reports
  • Detail Ledger Query and Summarized Queries
  • Vendor Accounting Summary and other Vendor Reports
  • Warrant Register, Outstanding Warrant List, Redeemed Warrant List
  • Chart of Accounts and General Ledger Lists
  • Simple User Constructed Reports
  • Trial Balance
  • Report Packages – put together custom sets of reports for an individual or entity to create a package. Put packages into a group. Set up email addresses. Tell system to send Group of Packages. Sends hundreds of pages of reports within seconds to any number of recipients.
  • Reports can be printed to screen for preview, directly to printer, to a file or to e-mail
  • GASB We have developed reporting tools that will allow you to maintain your existing fund accounting structure for internal use, as well as, provide information to produce full accrual statements.
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