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Requisitions
Remote Requisitions
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A Proven Component of Our Integrated Fund Accounting Solution.
Features Include:
Clerk Saves time – efforts made to create a Purchase order or Requisition order on paper are utilized to create the document in the system:
  • Can eliminate the duplicate effort of writing out the paper purchase order before it is entered into the system.
  • A simple command allows approved Requisitions to be turned into Purchases Orders.
  • Provides a track-able accountable process to replace handling paper Requisitions through the approval process.
  • Employees already using computers as part of their jobs can easily learn the data entry process.
  • Approved Remote requisitions are available to the clerk for conversion to an encumbered Purchase Order eliminating many hours of data entry.
  • Purchase orders can be faxed or emailed directly to the vendor, or printed and mailed.
  • Provides the opportunity to eliminate your need to maintain, handle, or archive paper Purchase orders and requisitions.
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    Security – ensures privacy and data safety.
  • Employees use password to log into the requisition system. So it is secure.
  • Access is restricted to just the Remote Requisitions function need by the employee.
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    Supervisor Benefit – eliminates the pile of paper PO/requisitions that must be handled.
  • Supervisors easily log into the system to review, edit, approve requisitions.
  • Warnings are provided that indicate when total YTD expenditures, encumbrances and the new requisition will exceed the budget for a line item.
  • Entries made by employees will always be legible – no more wondering what was hand written.
  • During approval supervisors will still see only those requisitions requiring their approval. This is accomplished by tying the supervisor login to departments or ORGs.
  • Multiple approval levels can be set based on amount of the requisition. For example requisitions of over $500 may need the approval of both the principal and the superintendent. In this case the requisition will not be available to the clerk for conversion to a Purchase Order until both supervisors have approved it.
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